Making an In Year Application for 2013-14
Important note: If your child is already on the continuing interest list for a school, they will be removed from the list on the last day of the summer term each year. If you want your child to continue to be considered for any places that may become available after the end of term, you must make a new In Year application. Please see below for details of how to apply.
What is an In Year admission?
An In Year admission is when a child already attends a school but wishes to transfer to another school outside of the usual transfer time, for example because the child is moving to a new address. These transfers take place during the academic year, which is why they are referred to as In Year admissions.
Recent changes to the In Year process
Since 2010 all In Year admissions have been coordinated by local authorities. Previously parents had to apply for a school place direct to the local authority where they live and all offers of school places were made by the local authority on behalf of schools.
However, from September 2013 you now need to apply direct to the school or local authority for schools outside of Hertfordshire. Most schools in Hertfordshire have chosen to continue to take part in In Year co-ordination, and you should apply to Hertfordshire County Council. Some schools will now accept and respond to applications direct, and these schools are listed on the application form and on the school directory pages.
Please note that all In Year applications for school places are now being dealt with as part of this new process. Please see below for details of how to apply.
How do I make an application?
Making an application depends on which school or schools you want to apply for:
Hertfordshire schools: The 'School Directories' link on the left provides information on how to apply to every school in Hertfordshire and will direct you to the relevant application form. Some schools accept applications direct and these are clearly indicated in the directory.
The Hertfordshire County Council In Year application form can be completed online using this link and is a secure, quick and easy way to apply. Alternatively, you can print the pdf version of the application form at the bottom of the page, fill it in by hand and post it back to us.
You must also ask your child's current school to complete and return Part A unless your child currently attends a nursery school. If you cannot get Part A completed by the current school, for example, if the school are closed due to holidays, please add an explanatory note to your application. Please ensure that you send us proof of address and any additional documents needed by email or by post or this will delay your application.
Please note that we aim to process your application within 10 working days of receipt of all necessary documents, although at busy times this can take longer. From May to the end of September is particularly busy for In Year admissions so you should allow up to 15 working days for your application to be processed during these times. Your application will be delayed if you do not provide all the information that is asked for on the application form.
Schools outside Hertfordshire: If you wish to apply to a school outside Hertfordshire, you should contact the relevant local authority for more information. Do not apply to these schools on the Hertfordshire County Council application form.
How can I find out further information?
For further information and advice, you should read the guidance booklet below before you make your application.
Hertfordshire schools are very popular and many will already be full in some or all year groups. The link on the left, 'Vacancy Information at Hertfordshire Schools', is a guide as to which schools may have vacancies based on the current numbers attending the school. Please note that this is usually updated every two weeks except during school holidays and that even if a school is showing as having a vacancy, we may not be able to offer it to your child if there are other applicants with a higher priority.
You can use the link 'Find your nearest school' to find schools closest to your home address.
It will not always be possible to offer you a place at the school you want for your child. Admission arrangements decide which children get a place when there are more applications than places available. These arrangements must be fair and follow the requirements of the School Admissions Code. Use the link 'School Directories' on the left for information on the admission arrangements for individual schools and for details of the schools in each area. If we cannot offer you a place at the school or schools you apply for, we will tell you about your right to appeal. The link on the left, 'In Year Appeals', tells you who you need to contact to request an appeal form. Please note that you can only appeal after you have applied for a school place and received a letter to refuse admission.
Please see the link on the left for 'Frequently Asked Questions' which covers a number of the more commonly asked queries about In Year admissions .
- In Year Application Form (PDF file 88KB)