Schools and learning

Interactive Database System

An easy-to-follow instruction leaflet is available to download. Access it by clicking on the link at the foot of this page.

This system allows clerks to update the details of the membership of the governing body. Clerks are encouraged to access and check details at least once a term.

To access the system you will need to enter your ID and PIN number. If you have forgotten them please contact the Governance helpline 01438 843082.

Please note the following points:

• On the log-in screen the ‘Governing body No.’ is the school’s HCC number.
• If you need to add details of someone who already is or has been a governor but you do not know his/her ID number please contact Governance (hdc.governors@hertscc.gov.uk) to find out the number. TAKE NO FURTHER ACTION until you have the number.
• If an LEA governor resigns before his/her term of office finishes be sure to inform Governance so that we are made aware of the vacancy.
• It is not possible for clerks to add a new LEA governor' details. (Governing bodies do not have the power to appoint an LEA governor, although they are welcome to nominate someone to fill a vacancy.)
• If you add a governor whose term of office begins in the future s/he will not appear in the list of governors until the start date. You can, however, check that you have entered the correct details by using the ‘SEARCH’ facility.
• The clerk’s PIN and ID number cannot be transferred to a new clerk. If you have recently been appointed you must register with Governance (01438 843082) and we will then issue your ID and PIN.
• Clerks’ details do not appear in the list so please do not add them.
• Finally – if you get into difficulties or are uncertain about any part of the process please
  • first read the instructions(!)
  • then contact Governance (01438 843082)

To continue, click on the 'Login' link to the right.